Trove Upgrade Preview: Encore Webinar

Trove Upgrade Preview: Encore Webinar


Good afternoon or good morning everyone,
depending where you are in Australia. Thank you Renee. That was a lovely
introduction. My name is Cathie Oats and I’m here with my colleague Cheney Brew,
who’ll be giving a live demonstration shortly. I’d now also like to begin by
acknowledging the Ngunnawal and Ngambri people, who are the traditional
custodians of the land on which this webinar is being held, and pay respect to
their elders both past and present. I pay my respects to the Elders of other
communities in Australia and extend this respect to all Aboriginal and Torres
Strait Islander peoples in attendance today. As an Australian I value the
opportunity to acknowledge Country as a simple act of Reconciliation. I trust
that the acknowledgement and respect it invokes resonates with many here today. And I’ll now just switch off the camera and begin the presentation. I’ll just commence
again. We welcome to the webinar about the Trove Preview. This is an
opportunity for the public to use the upgraded Trove before we launch in late
June. The site is still under construction, but we wanted to give you
plenty of notice as to what’s coming before June. This Preview allows you to
explore what’s changed, what has remained the same and how to start getting
comfortable with the 2020 version of Trove. After the Preview closes we will
have screenshots available, written guides and this recorded webinar, and we will
continue to share those up until launch. These are going to be publicised on the
Trove Facebook and Twitter pages, so please follow us to stay up to date. One
of the reasons we’re doing the Preview is we recognise the change is difficult,
and we hope these attempts help you get there. So a little bit more about the
Preview. So the Preview opened on Friday February the 14th, and it’s going to run for only another five days, until Monday, February
the 24th. February the 14th was Library Lovers Day and the theme was “Uncover
Something New”. We thought that this was particularly fitting to show off some of
the new aspects of Trove. I should let you know that building this updated
version of Trove has been a highly collaborative exercise and over 3,000
members of the public have participated in activities to inform the new site.
They’ve answered surveys, participated in testing and attended focus groups. This
was to get you involved and our thanks go to all of those who took the time and
the effort to get involved. This Preview as I said though is only open for a
short period and it will close on February the 24th. And then it’ll be back
to work for the team as they work hard to get everything ready before the late
June launch. So many of you have probably already seen the site – the banner on the
Homepage, the current Homepage, which takes you to the Trove Preview. This
banner is also available on the Newspaper Browse page and the search
results page. When you click on the link will open the new Preview in the current
window and I strongly encourage you to tell your friends, your family, your
colleagues, anyone who know, to click on that green banner and take a look at
the new Trove. And what they’re going to see when they do that is this… This link takes you to this spot, but we
also know that some people want to go back to the current Trove, and so if you
look at the yellow banner it also provides you a link to get back to Trove current.
If you want to switch between the two sets of pages, we recommend you doing this by having two browser windows open at the same time. As I said, anyone can access a
Preview. It’s available to anyone who visits Trove. So have a look around,
enjoy it and let us know what you think. But let me tell you a little bit more
about what’s new. When you’re exploring Trove you will actually see some new
features that the Trove community has been requesting for a long time. Let me
tell you a little bit more about them. There are new content on the landing
pages, these new landing pages, which are provided to help you make the most of
your Trove visits. These landing pages are: First Australians, Explore, Categories,
Community and Research. These pages include tips on more ways to browse
collections, what’s in the new categories, how to become a Voluntrove, our new
word for the amazing Trove community, highlights of research that use Trove,
and how to find items about and created by First Australians. You’ll also see a
Cultural Sensitivity notification. The visibility of these notifications can be adjusted to suit you. I should flag this, these notifications are still under construction and they
are part of a series of coming changes aimed at making Trove a more culturally
safe for all of Australians. A new feature on the Homepage, Trove
Trivia, shines a spotlight on the weird and wonderful items in Trove, and I’ll
flag we will actually be asking for you to contribute Trove trivia to us soon.
Another new feature is a collection feature. These are a new way to browse
items in Trove. There can be grouped by themes or showcasing whole collections
shared by Trove partners. This still in development feature can be accessed from
the Explore landing page. Our News area groups together the latest events, blogs
and new items in Trove. This will include newspapers, gazettes
and journal titles coming soon. You can access this newsfeed in the top right
hand menu of each page to stay up to date. When the upgraded Trove is
launched in late June, the homepage will show a lot of news items, so you can keep
up to date with any new content or new collections coming into Trove. And
finally, Collaborative Lists. These are a new way to work with friends and
colleagues who also use Trove. Create a list together to collect items along
particular themes and these lists can also now be filtered, reordered with
drag-and-drop functions and downloaded, and Cheney will be demonstrating these
soon. But let me tell you a little bit more about what’s familiar. Let me
reassure you that all the content you know and love in Trove is still there,
and there’s always new material being added every day. Newspapers and digitized
gazettes still look very similar to how they do
in current Trove. Search, browse, view, download and text
correct to your heart’s content. Some colours have changed, but how it
works remains the same.
Text correcting also works in the same way with a few colour changes. We’ve also
added new guide information to help you make more of this fun and addictive
activity. The way you view online, digitised maps, images, journals and sheet
music is functionally the same as current Trove. This is in, but we have
made those colour changes which are common to each page. This will help you
become, learn to use Trove more seamlessly. We’ve also moved some
navigation tools to make it easier for you to find and explore this content. And
recognising that partners are the heart of Trove’s success, our hundreds of Trove
partner organisations from all over Australia continue to share their items
and collections with our community. There is a new Trove partner’s logo, which can be
used to illustrate their relationship with Trove and guidelines on how to use
this logo. I’d now like to hand over to Cheney for that demonstration that you’ve
all been waiting. Cheney: So I’m just gonna start the video again briefly to
introduce myself. Hello my name is Cheney. I work with the Trove outreach team. And
if you’ve been part of the Trove community for a while, you may have seen
me give a presentation or at a conference booth or posting on social
media or answering a help question. The Trove team is teeny tiny right now, so we
all wear it quite a few hats. But today I will be taking you through a few popular
journeys in Trove and giving you a few demonstrations of the new upgraded
version, compared to the current Trove. So I’ll just stop the video again, just so
you can see exactly what’s on the screen. And the first thing I’m going to do is
take you into the Trove that you probably see every day. Now some of you
have already been into the Preview, so you may have already
on this green banner. If you haven’t, it’s available in, on the homepage. It’s also
available in the newspapers browser screen and it’s also available at the
top of search results. So clicking in this banner takes you into new Trove, so
we’re going to do that now and have a bit of a look. So the first thing you’ll
see when you get to a new Trove is the cultural sensitivity messaging. So this
is customisable and you can find out more before you agree to see further
messages, or you can turn off notifications if you don’t require them.
They’re session-based, so if you want to get that information
back, if you’ve turned off cultural advice and you want to see it again,
you’ll have to open a new browser window. Now we’re still doing some more work in
this area and I will talk about what’s coming a little bit later. So for this
session I’m going to say “Don’t show cultural advice”, and I’ll show you the
homepage. So the first thing you’ll see on the homepage is our big search bar.
We know that people love searching in Trove, and it’s their number one activity,
so we’ve made it very hard to miss. But I’ll take you down to our Spotlight
section where we’re currently featuring a number of articles about the Trove Preview. So this includes the key facts, what’s still under construction, what’s
the same and what’s changed and what’s new. So these aren’t just pretty pictures
from our collection, they’ve actually got some really useful information in there.
They are quite short, too, so if you’re browsing around the Preview, pop into
these articles and have a bit of a read and feel free to share them around, too,
with other people who may be using the Preview. I’m now just going to show you a
little bit more what’s in our homepage. So we have some key holes here which
have common journeys and popular journeys into Trove. We’re still working
on the content here so maybe have a browse or think about what you’d like or
expect to see here. We have a Join the Trove Community section, which will have
links to our upcoming newsletter, and our Trove Trivia section. We keep getting
asked every time we talk to our community what they would love to see
and we always get the answer of mystery objects or highlighting weird and
wonderful collections. So that’s what our Trove Trivia section is about, and
we’ll be asking our community to provide ideas for what to put in this section in
future. So get thinking. I’m going to take you through now some of our landing
pages. As you can see they’re across the top here, underneath the Trove logo. So we
have Explore, Categories, Community, Research and First Australians. I’m going
to show you the Community page. And this is because in the top left hand side
there’s something that is a very popular feature of current Trove, which is our Hall
of Fame. So if you’re a text corrector, your text corrector ranking will be in
this list, along with all our other top text correctors. So if I click on this, so
this opens up the Text Correction Hall of Fame, and it should be noted as well
that if you are logged in at this point, it will show your rank in this list as
well. So I think I’m, I’m in there somewhere, but hovering fairly far down
the bottom compared to our, our top 10. So that’s how you can access the Hall of
Fame. So we no longer have it in our, on the, on the front of the homepage, so, and
there’s also some more information about text correcting now available in your
Trove account, and I’ll take you through that a little bit later as well. So I’m going to
start with our most popular activity, which is search and I’m going to be
doing searches for Nancy Bird Walton the Australian aviator. This is going to be a
bit of a theme during my demonstrations because I happen to like her a lot. But
the first thing I want to show you is the easiest way to get into our most
popular category, Newspapers, So I’ve got my search term in the search box,
“Nancy Bird Walton”, and I’m going to use this menu here that says “All categories”.
And I’m going to choose Newspapers and Gazettes. and so when I click this green
search button, this takes me straight into the Newspapers and Gazettes full
results. So this is a similar search to a lot of what something, a lot of you will
be doing already, going through the newspapers zone, so instead of going to
the homepage and then the newspaper zone, you’ll be going to
the homepage and then selecting Newspapers from the All Categories. So
once you’re in here you’ll see some additional filters on the right-hand
side. These are the same filters that you’ll see in current Trove, but at the
moment they’re on the left hand. We’ve just moved them to the right hand. So
these filters are useful if you want to, say, look at just newspapers and not
gazettes, so you can select that there and it will filter it. Say you only want to look in
newspaper titles from a particular state. I can select there, and now I’m only
looking at Queensland titles. And you can also select from a date range, so I can
say 1940 to 1949. So like I said, these are all the filters that will be
available right now to use in current Trove, they’re just on the other side of the
screen and they look a little bit different. So I will also show you how we
cover Advanced Search, and how to do more targeted searches for a group of titles
in my next demonstration. But because we are just doing a basic search, I will
show you how to do just that. So I want to show you how to search across all of
the categories. So, say we’re not just looking for a newspaper, we may want to
see what other formats the Library and all our partner organisations have
material on, that are about Nancy Bird Walton. So I keep this as “All categories”,
and I hit the green search button. So these are our All results. You’ll notice
that Newspapers and Gazettes still appears at the top. This is our most
popular category and we also wanted to prioritise access to full-text digitised
resources. So you can type across the top here to see full results in each
category, otherwise what you get if you scroll down is the top three most
relevant results in each of the categories. So I’ve gone through
Newspapers and Gazettes. I’m now in Magazines and Newsletters, and
at any point, if I want to see the full results as well as tabbing across the top I can also select the green buttons here and that
takes me again into the full results for each category. So scrolling down, it’ll go
through all the categories if you scroll far enough. But if you don’t want to
scroll, you can just use the tabs across the top. I’m now going to take you into
the Newspapers viewer, because I want to show you what that looks like in the
Preview. So I’ll just choose the second newspaper item, and that will bring up
our viewer. So it has all of the same functionality as the current and
newspapers viewer, but as you can see there are some changes to colour, to
branding and to font size. And also in the text correction pane the buttons
there are a little bit brighter and more obvious to get you into text correcting
just that little bit faster. But all of the buttons here that control the
zooming in, the zooming out, and how to orient the viewer, they’re all the same
as they currently are. And all of the buttons on the left-hand side are also
the same as well, so the citation details, there’s the full article text where you
can get in and start text correcting. There’s tags, so if they were tags on
this article they would appear here. Same with lists, this already appears in a
list about Nancy Bird Walton, it might be my list. Categories. So this currently has
the category of Article. Additional categories can be added if you’re logged
in just to make it easier to filter the searches. And then we have all the normal
buttons that you’re probably familiar with. How to download a copy, how to buy a copy, which is ordering a more high-resolution copy through the
National Library’s Copies Direct service and printing. So as you can see all the
same functions. We haven’t changed anything that’s there at the moment. So I
will take you back now just a couple of steps, back into that search results page… and talk a little bit more about some of
the categories that we have. Some of them will be familiar to you from the current
zones in Trove and some of them will be a little bit different. So Newspapers and
Gazettes combines the current digitised newspapers zone, along with our
government gazettes. We found that people were looking at
these categories at the same time. It made sense to keep them together. Magazines and Newsletters contains full-text digitised journals that were often originally published in what people
would see as magazine on newsletter format. So this is the category where you
would find things like The Bulletin, Pix Magazine the Wireless Weekly,
Pacific Islander Monthly, quite a few of the really really great full-text and
also full-colour digitised journals, so they’re in
Magazines and Newsletters now. Images, Maps and Artifacts has all of the same
things as the previous zone, which I think is Pictures, Photographs and
Objects. We changed the word “Objects” to “Artifacts”, but this is where you’ll find
your photographs your posters and your images and also any physical object
records that we hold. Research and Reports tends to contain
the more academically focused research, uh resources, so if you need to access a
peer-reviewed journal article that’s online available, it will be in Research
and Reports, as well as some journals where you have to be a subscriber or
library member to login. Books and Libraries contains all of the
records that you would expect to find in your library and you can also find out
where they’re held in libraries around Australia, as well as copies of books
that are available for loan. Diaries, Letters and Archives I don’t think has changed
since the zone title in current Trove. So again that contains our collections
where people have written letters, kept diaries, all kinds of really excellent things are in there, as well as full collections
from notable Australians. And “Music, Audio and Video” also hasn’t
changed. I think we changed the word “Sound” to “Audio”, but otherwise all of the
same results in there as well. People and Organisations is also the same and
contains biographical information on people and organisations. And Websites is
what we call the previous Archived Websites zone, so a preview of that in an
All category search isn’t available, you have to go into the full results to see
it, just because that section of Trove is so big. And our very last category is
Lists and this is where you will find lists of public information created by
the Trove community. So if you create a list and you make a public, it will be
available to be searched here. So the next search I’m going to do is an
advanced search and I will again take you back to the homepage for this search. So I’m going to use our term Nancy Bird
Walton again, and you’ll notice that the advanced search now appears here just
underneath the main search bar, but when you click on it, it’ll actually ask you
to select a category. This is because doing an Advanced Search across all of
the formats has never been a very meaningful search in Trove, so the best way to do a true advanced search is to actually select a category first. I’m
going to go into Magazines and Newsletters, just because this is one of
our new categories and you may not have seen what’s in here before. So
it’s carried over our keyword into advanced search. And I would like to say,
this section is still very much under construction, so the names of the filters
and the design is still being changed, as well as adding some guide text, just to
make it a bit more user-friendly and makes it very clear what you’re
searching at a particular time. So, into my filters, I know that I’m looking for a
magazine article. So I want to select that from Format, so I go and choose
“Journal or magazine article”. Now I know the title of the magazine that I’m
looking for and this is where you would add actual titles to search within. So
I’m looking for Pix magazine. So typing Pix I can see it in the list and I hit
“Enter”. Now I can search for multiple titles here if I know their names, or I
can just browse the drop-down list and select as many as I like. So if I wanted
to add The Bulletin to my search, I could do that here. Say I wanted to add Pacific
Islander Monthly, I could put that in as well, and then I can add as many as I
like and if I decide later I want to take them out, I can just hit the “X”
here and that takes them out. I do only want to search Pix magazine at this
time, but this is where you would do your searching for multiple titles and you
can add as many as you like. I’m going to put in a date range, because I think I’m
searching for articles between 1930 and 1940. So there we are, so I’ve got a search for Nancy Bird Walton, for a journal or magazine article, the title must be
Pix, and it must be between 1930 and 1940. Now that’s a fairly narrow search
so I wouldn’t be expecting too many results with that. We’ll see what we get
when we hit the green search icon. Yes! As I expected, we only have one result, but
luckily, it is the exact result that I wanted, so I will take you in and show
you the new record for this magazine article. And you will notice here that it
says “At Trove Digital Library.” That’s a little notification, just so you
know that this article is available to read online right now in Trove, and I’ll
show you how to do that so here is the record which gives you
some information about the article and what’s in it. And there are two options
here, and we’ve moved these up under the thumbnail, so that if there’s a copy to
read online, this “Read” button will appear. If there is no copy to read online and
you have to borrow, it it will instead have a “borrow” button and clicking it will
show a list of libraries. I will take you through that demonstration, though, so that you can see. So I’m clicking “Read” here. It’s telling me I’ve got free access and
I can view it at Trove Digital Library. And this is a link, so if I click that, it
should take me into the journals and magazines viewer. Now if you’ve looked at
our journals zone in current Trove, you will probably have seen this reader before,
and it does look very similar in the Preview of Trove. The main difference is
that the buttons, the navigation, so zooming in and out and having a two page
layout or a full page layout, they’ve just moved from the bottom of
the screen up to the top. So if I wanted to make a full page layout, I would just
do that. I can click it again to exit out. I can read it a bit more like a book and
flip through the pages. Take it back to one page view, and all of the buttons on
the left-hand side, again they may look a little bit different but they give all
of the same information that they give now. So details of the article,
copyright and citation information, as well as printing and downloading and also
ordering copies. So they are all the same functions that you would have now. So the
next thing I’m going to do, just following up on the items that you can
only borrow, is do a search for an item which is not available to read right now
in Trove. So doing my favorite search “Nancy Bird Walton”, say I’m looking for a
book, I’ll go into Categories and I will select the Books and Libraries category,
so that will get me all of the book records held by libraries around
Australia. And that is the quickest way to get into that category. So this opens up the full list of books, again on the right-hand
side, I can filter to change the results that I see, but I can see the book that
I want here. So I’ll take you into the work record.
Now this still has the “Read” button available, and that’s because there is a
small summary of the book available for free to read on Google Preview. But as
you can see it’s just a preview, and not the full text of the book, and what I’m
actually after here is a copy that I can look at. The full book. So I’ll click on
“Borrow” and this brings up a list of the libraries that have told us that they
hold a copy of the book. So it’s quite a long list, I can narrow it down by state
here if I want to. If I just want the New South Wales results, I can click there
and it brings them up. Now it’ll depend a lot on how a library does its catalogue
online. If it’s connected to WorldCat, clicking on this link will take you
straight into the library catalogue for that library. For example, if I click on
Auburn Library here, it opens up the catalogue there, and I can see the copies
of the book that this library holds, and get some more information about the
library, and see if it’s near me, and if I can go in and borrow a physical copy. I can also scroll down here to get more
information about this book, including a summary, the tags that are in, it if it’s
been added to any Trove lists, and more information on individual editions. If I
go to the individual editions, there’s also a lot more data available that I
can get by scrolling down. So that includes the sorts of things that
librarians would hope to see, perhaps for copy cataloguing, so copyright information,
content types and you can expand that out and get a lot more information. It
just depends on how much you need. For most people who are finding that they
were just after whether they could read a copy online, or borrow a copy from a
library, and that’s why we’ve put that information right up under the thumbnail
image. So the next journey that I’m going to show you is actually through your
Trove account and this involves logging into my Trove account, and the very scary task of entering my password correctly, while lots
of people are watching me… All right, fingers crossed… All right, that’s quite good. So I’ve done
it right the first time and you can see up in the right-hand side that I’m
actually logged in now. So I want to go in and look at my Trove account and
show you how it’s changed. Something that’s important to note, and it’s quite
a popular question that we’ve been getting during the Preview, is whether
you can log into your current account, and you can, so you don’t need to create
a new username or a new password, you can just use your current Trove account to
log in, and it will also have all of your old contributions from current Trove. So
if you’re a text corrector, if you tag items, if you put notes on items, if you make a
list, these will all be in your account. And you’ll see this when we go into My
Account, because you’ll be able to see all the things I’ve done. So as you can
see, it’s very different to the current Trove accounts. The first thing you can
do is there’s an option here to write a little bit about yourself, and if I go
into Edit you can see the sorts of things that I can put in here. Now, I can
choose to make this information public or keep it private. The default setting
is Private. You can see this little orange eye with the slash through it
means that it’s private and no one else can see it. But if I wanted, I could add
my website, my Twitter, my Facebook, and I could make this public if I wanted other
users to be able to find me. So, I’ll take you through some of the other features
in the Trove accounts. A very popular one is Text Corrections.
So as you can see I’ve corrected 333 lines, which is a very nice, pleasing
number to me, but I’m only ranked 18,000 out of the nearly 60,000 Trove text
characters, so I’ve got a little work to do. Something that’s changed from current
Trove is that you can see all of the text corrections that you have ever done
in this list. You can filter the list to “Limit”, and so you can sort by the the
corrections that you’ve done at a particular time. Something that a few
people have noticed that is missing from the new version of Trove is the
ability to see publicly what part of an article that you have edited, with your
username against it. Now we’ve actually taken this feature out of the new Trove
and that is just to minimize some issues that we were having with some users
using that feature to harass each other. Very unfortunate. It is very much a
minority of our Trove users though, but we’ve made it easier to track your own
edits in your Trove account, and you do this by hitting the “Compare” button
underneath your corrections. So if I had corrected this article and I chose to
stop halfway through, go and make a cup of tea, go and do something else, and come back to it later, and I couldn’t remember where I was up to, I would log into the
my Trove account, go to the article and hit the Compare button. So it tells me
what I deleted out of the article, what I added in the article, and so I know that
I’ve only done a paragraph of this article. If I had done more, there would
be a lot more in this column, and so it reminds me, I think, I can look at that
and think, “Okay, I’ve done that paragraph now,” so I can jump back in and keep going.
And if I click on this link, it takes me back into that article. So as
you can see, there’s still a lot of text there to read, and I’ve only done the very
bottom section of that text correction. So I can jump back in to the top and see
what I can decipher in the rest of that article, which is very hard to read. I’m gonna take you back in, though, to my user profile and show you around a little bit
more, so I’m not quite done yet. So I’ve shown you text corrections. In Tags
you’ve got all the tags that you’ve added as well, so from previous Trove as
well as in the new Trove. And if you hover over them, you can see how many
items you’ve added those tags to, and you can also sort them with the aid of the
filters above here. Notes are what we call our old comments in Trove. They’re
just called Notes now, but they function exactly the same way. And we have our
Lists, so these are the lists that you’ve made, including your private in your
public ones, so you can see all my lists because I’m logged in and I’m showing
you my login screen. But you can manage these as well, and you can do quite a few
different things with the lists and I’ll, I’ll show you that. So you now have the
option to download your lists, if you’d like a physical copy of them, and you
wanted to make notes on them, or have them available offline while
you’re not in Trove. You can do that now. If you go into “Manage the list” you can
also drag and drop to reorder. So say I wanted to change the order of this item,
all I have to do is hover over it, pull it up to where I want, let go and just give
it a second to think there, and then that’s reordered my list items. So this
can be quite handy if you’ve added something recently to a list, but you
want to bring it up to the top and access it more readily. So just, again,
hover over and drag it in the list where you want to find it.
We’ve talked a little bit about collaborative lists as well, and I’ll
show you how to make a list a collaborative list. So once you’re in your
list go to the screen button here, “Edit list details”, and this helps you decide
what kind of list you want to make. So right now my list is public, but if I
wanted to make it private, I could click here and it just gives me a lttle
warning that if anyone else contributes to this list and I make it private, they won’t
be able to see them anymore. But what I actually want us to make this list
collaborative. So I’ve just switch that, and that means that other people will be
able to discover my list and that they will also be able to request to add
items to my list and to join them. So we’ve chosen to do it this way, that
people request to join your list rather than you inviting them, just because it
works the best for our privacy settings. You might be interested to know what
happens to your collaborative lists if you make any in the next few days,
because as I’m sure you’re all aware, the Preview ends at the end of Monday the
24th of February. And so the collaborative lists won’t be available in
current Trove, but they will be saved as a public list. So they’ll be saved and
the collaborative feature will be available for you again at our launch in
June. This isn’t quite the same situation for your text corrections, your tags and
your notes. So any text corrections tags or notes that you add during the Preview
will be synced across both of your accounts, so they will continue to be
available because they’re available now in current Trove. It’s just those
collaborative lists that won’t be available for a few months because
they’re a brand new feature. So I’ve given you, I think, a fairly comprehensive
tour of what’s in our new Trove. Final step that you might be interested to
know is, once you’re in the new Trove, and you want to get back to browsing current
Trove, how do you do that? And the answer is you click in the yellow banner, and
the yellow banner will be across most pages in the Preview. So you just click
on this text here that says “Head back to current Trove”, and that takes you back to
current Trove. And you can switch in and out as many times as you like. Time is
running out, though, to access the Preview, so if you want to get in and start
trying out some of these features that I’ve demonstrated, you’ve only got until
5:00 p.m. Australian Eastern Daylight Time on Monday to do that. So jump in, get looking around and encourage everybody you know to do the same. Now
I’m just going to take you back in to our PowerPoint, and give you a little
bit of a To-do List, because you might be wondering where to start when you first
open the Preview, so I have a few suggestions for activities you would
like to try. As Cathie mentioned, all of the content that is available in Trove
will be available during the Preview, so you’ll be able to search, browse and view
items as you normally would. So I would advise you to try out different basic
and advanced searches. You know, keeping in mind we are still under construction.
They may not be all working quite as you would expect, but do give them a go and
give us some feedback. There’s also a lot of new content on our Home and our
landing pages. I only showed you one of the landing pages, so you might like to
explore all the different ones, take a look at what’s there, and think about
what you would like to see there. And this is because we’re going to be
asking you about the content that you would want to have on these pages in the
coming months, so we can get it ready for you for launch. As I’ve said, you can text
correct, you can add tags and you can add notes, so go in and try those out. And
also log in to your new-look Trove account and look around the design. Maybe try making a collaborative list, and uh, telling your friends and they can
request to follow it and also request to join… So I talked about all of the things
you can do and it is worth mentioning some of the elements that aren’t
finished yet. So there are actually quite a few more than you might think, despite
how shiny and new Trove Preview looks, it is still very much a site under
construction. So here’s a short list. There’s also a longer list of items
under construction on the new Trove homepage. There’s an article there
called Trove Preview: Under construction, and that goes into much more detail. So,
what we’re still working on. I’ve already mentioned advanced search, and this is
going to have a few changes to the layout, the names of the filters and some
guide text for easier decision making. We’ve also still got a lot of help
information that we have yet to write about all of the new features and
changes in Trove. We’ve made a pretty good start on this, but you can probably
appreciate, there’s a lot to cover. Many pages that you come across in Help will still say Under Construction on them, and you’re likely
to come across them if you do much exploring in the menus and do the Help.
The cultural sensitivity warnings are going to have more designs done on
secondary and further warnings. There’s also going to be a form that you can
fill out to let us know about items that may be culturally sensitive as well, so
we’re still working on those. We’re also going to have an icon that we’re
thinking about adding to highlight collections and items that are by and
about First Australians. So our work there’s not just about culturally
sensitive material, it’s also about highlighting some of the really great
First Australians material that we have in Trove. Now we’ve had a lot of feedback
on our page and that shows information about Trove partners through our
Partners page. If you click on this page in Trove, you’ll see that it’s still very
much under construction and we’re busy redesigning that. Our item records, as
well, are going to be more compact and easy to scroll. So I don’t know if you
noticed when I was showing you, but some of the headings are currently a little
bit large and it’s harder for people to get information that’s more detailed.
They’ve got to scroll down the page. So we’re looking at decreasing some of the
font sizes and also the limiting the amount of white space on the page, just
to make it a bit easier for people to get around. The collection features which
is a new article type that we have in Trove is going to have some nice new
discovery options added to it, such as image galleries, and we will be talking
about and promoting those collection features as well as they get more of
them. And of course our Trove accounts are going to be fully functional, so that
includes a lot more information about how your privacy settings will work in
future. Now you might be wondering after I’ve showed you all of this, how you can
find help. So if during the Preview you come across something that doesn’t work
as you expect, and it’s not covered by those Under Construction functions that
I just mentioned, and they’re not covered in that guide article on the homepage, do let us know about it. So there are pages in the Preview in Help,
in Contact us and in that article on the homepage called Under Construction that
will link to a help request form that you can fill out and send to us. The link
that I’m showing on the screen right now, trove.nla.gov.au/help will
work if you’re currently in the Preview site. So this is the best way to get in
touch with us, directly to request assistance. It goes to team members in Trove, and I am one of them. So if you post something on our Facebook and Twitter
pages it’s actually going to be a lot harder for us to keep track of your
inquiry. I know that what we’ve shown you today is really quite different from
normal Trove. And there’s a lot of changes. You’re going to want to discuss
it on Facebook and on Twitter with your communities. But just keep in mind that
it’s actually quite difficult for us to responds at any length to those social
media comments, and also it’s difficult for us to record them, so we can evaluate
them and pass them on to the people who make changes in Trove. So please, if
you’ve got comments and feedback for us, do direct them to that help request
form. As always, if you’re actually just wanting to ask a question about your
research or needing a bit of help with that, the best way to do that is still
through Ask a Librarian. So that’s all from me. I’m now going to hand back to
Cathie for an explanation of a very popular question in Trove, which is “Why
are we changing things?” Cathie: So this is a very popular question at the moment, “Why are
we changing Trove? Surely there’s a good reason, right?” Now that you’ve seen the
demonstration and had a chance to have a look at the Preview, you might not have
expected to see so many changes. But let me give you an explanation as to why.
Trove is actually growing at an exponential rate. More and more content
is coming into the site every year. There’s actually now more than six
billion, yes billion, items. We have to find a way for you, our wonderful Trove
community and researchers, to see the depth and breadth of all those treasures
in Trove. For example, from our statistics and analytics, we could tell that people
were not accessing some of the new content in the website area, in the
Archived Websites area, and that is a wealth of information going back to the
1990s, which may have our information for not only academic researchers, but family
historians as well, and something that we wanted to make a little bit more obvious
to you. And it’s the same story for those magazines and newsletters as well. We
know there is content for everyone and we wanted to share it with you in a more
easily and visible way. Our aspiration has always been to continue Trove’s
transformative impacts on research over the next decade to keep it free, to
further enhance and expand Trove, that it, can so that it continues to connect
communities to their local and national collections and harness new
opportunities. We know this digital change in this digital environment is
changing at a rapid rate and that can be challenging, but we hope that this
preview is one way that you can have a chance to have a look and get used to
the changes before they are launched in June, and this will become Trove. This
will be the site. So I would like to reiterate that all the changes we’ve
made were based on research. And here’s a summary of what people told us. These
quotes come from people who use Trove regularly and people who have never used
it, and I’ll read the ones from people who had never used Trove or who were
looking at Trove for the very first time. “Never heard of it. Is it modern?
Will it have updated information?” “How can I trust what I find here? Is this
information fact-based?” “It seems that anyone can add information to this site.”
“Why would I use this when I have Google?” “The layout, when looking at it on my
phone, wasn’t great.” “It looks a little clunky.” “My question is, Trove, what is your purpose? I still don’t get what you’re
trying to do.” And finally, “I wonder what Trove can offer me?” And from people who
use Trove regularly we heard many, many stories of people taking more than ten
hours to learn how to use Trove. For example, “I taught myself to use it and
I’m obviously missing out on access to many sections of Trove.” Or, “I don’t like
Trove that much. It takes much too long to figure out how to find what I’m after.”
And, “It takes a while to figure Trove out. It’s not always clear what the next
steps should be. We’ve worked hard to make sure people can see that Trove contains collections from all over Australia. We’ve created a more
consistent and holistic user experience across Trove and this will help you
learn and understand how to use it. We’ve also highlighted that the people
who use Trove are an incredibly valued community, and we want to be able to
effectively communicate with you in a more visible fashion. We want to let you
know about what’s available in Trove, who contributed the content, and how it
can enhance your research. Our focus has been to take the very best functions of
Trove and make them easier to use. We have not changed
the functionality of any of the viewers, we’ve just made things more accessible
and more visible. Our goal is to continue to connect communities to our national,
state and local collections and hopefully our work across the whole of
Trove makes this collaborate, collaboration, and your research, visible
and easier. So what’s next for Trove after this Preview? Well it’s back to
work on after their Preview closes on the 24th. But we will be sharing slides,
videos and more information on the changes in the lead up to June. So there
will be lots of help and assistance to help you adjust to new Trove. We’re also going to be working with Trove partners, to ask them to contribute content, to share images, blogs, stories and more information about their collections with us, as the official launch is planned for late June 2020. So as I said earlier, follow us on Facebook and Twitter. And now we have a Q&A session… Renee: Thanks so much, Cathie and Cheney. Yes, we do have a few questions that have come it. Let’s share some with you. So, first Maureen asks, “Is it
possible to edit my lists and tags so they are better though out than those I
set up years ago?” Cheney: Yes. So there is. I might actually log in and show you on screen
for this one and do a little bit of a demonstration. So I might have to log in, I’ll see, on no, I’m still logged in, that’s good. So if I go into my Profile, and I go
into my Lists, so you can definitely edit the names of your lists. So you’ll be able
to see all of them under here. If you go into “Manage this list”, and then,
“Edit list details”, you can see there that you can definitely change the names
of your lists to anything you see fit. Tags are actually a little bit trickier.
So you can see all of the tags that you’ve added in your profile, and if you
click on the items you can see what you’ve tagged and go through. But what
you’ll actually have to do is, you’ll have to create a new tag with the
correct, you know, wording that you want on it, and
then you’ll have to go back in and add that to the items that you’ve already
added your previous tag to, and you can delete the old one. So you will be able
to delete your old tags but it’s a little bit more of a granular process
than just simply renaming your lists. So lists are easy to rename. Tags are a
little bit trickier, but you still can do it. Renee: Thank You, Cheney, I think that’s
touching on Robyn’s question which is the next one: “Would you be able to merge
tags? So if you’ve made an error in naming a tag, do you do you still need to look at
your tag list and delete the typo and retag the correct tag?” Cheney: Yes so the answer to that one is the is the latter. So you will need to look at the tags you’ve
already added and then delete out the ones with the errors that you don’t want.
So we don’t have a way for users to currently roll back large swathes of
tags. I mean I wouldn’t put it out of reach for a future Trove, but at the
moment, not available. Renee: Thanks again, Cheney. Okay. And finally Carmel asks, “Will there be a Question and Answer page once
Trove is fully functioning?” Cathie: Thanks for the question, Carmel. The Question and Answer page will be in multiple areas, so one of the things I’d encourage you to do is
actually go and have a look at the Categories landing page that we have.
This Categories page will be heavily used for to helping people learn how to use
Trove. For example, the article I’m showing you here tells you all about
those different categories. So the information on how to use Trove, how to
search and do those activities, will be on Trove. In relation to research inquiries, we would encourage you to continue to use the
Ask a Librarian service to get help with those research queries. But for options
on how to improve your searches and finding out more about Trove, these
help pages will be available to you. Cheney: I also wanted to note that I am going to be running a bit of a community consultation about the content that
you’ll see on the pages in new Trove. So I’ll be running some polls, asking people
in different ways about what sort of things they find challenging in Trove,
particularly in transitioning to the new Trove. And I’ll be creating some content
that will go on those pages that will help people with that, and give them,
you know, the best head start for when we launch in June. Renee: Right, great, thank you so much. Let’s just go back into our presentation now. Well, just to reiterate advice on
research help. So as Cheney and Cathie have both mentioned, if you’re using
Trove during the Preview, and you have only five days left, and there’s
something that doesn’t appear to be working quite as it should, please visit
the Trove Preview help page and the URL is on the screen now.And just to repeat,
if you have any other questions about your research or accessing our
collection our Ask a Librarian service is always ready to help. Our contact
details are available on our Ask a Librarian webpage, or you can just
Google “NLA Ask a Librarian”. And finally, thanks so much for joining us today.
Thanks Cheney, thanks Cathie. Please join us for our next webinar on the 25th of
March. It’s our new format, 30 minute mini- webinar that you can fit into a
lunchtime. And it’s about the ways that Australians have always found to create
their vision of home on a small scale, whether by necessity or by design. Well
that’s all from us today. Thanks again for joining us, and until next time, happy
researching!

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