16 Tips for Hosting a Professional Conference Call

16 Tips for Hosting a Professional Conference Call


How to Host a Successful Conference Call As the host, make your environment distraction
free during the call. This includes cell phones, emails, chat, etc… Close the office door or use an empty conference
room. Get somewhere there is no background noise
and other distractions. Have an agenda for the call. With a start and end time for the call. Each agenda item should be timed. Share the agenda by email before the call
and /or review it at the beginning of the call. Make a plan to stick to the agenda and timing. Use a landline if you can, and a good headset
is best. Send a reminder email about 30 minutes before
the call starts. Start on time Starting late disrespects the
participants that did call in on time. Introduce yourself to everyone. Don’t start over for late callers or summarize
what you have already covered. Speak clearly and confidently. Use vocal variety Have a list of points you
want to cover in front of you so you don’t miss anything. Look them in the eye when you’re talking. Ok… Imagine you’re looking them in the eye. (It works). Mute the other callers if you are doing most
of the presenting. This avoids other distractions and unnecessary
background noise. Provide the key command for the participants
to mute and unmute their line. If you have other speakers, let
them know in advance how long they have to speak. Ask them to introduce themselves so
everyone knows who is speaking. If speakers get off topic or wander, ask them to summarize
their key point and then move on, or ask them to take up the issue afterward. Ask random participants what they think of
a certain idea or subject. It keeps others on their toes as they don’t know if they will
be asked next. Keep the call short and moving along at a
quick pace. Be a strong facilitator Don’t let anyone else monopolize the call. End the
call on time Review any actions items before concluding
the call. Record the conference call and send it out
to the participants after, along with the list of action items from the call. Bonus Tip Stand while presenting
Standing helps you to breath better and can give you more energy. Visit us at
messageimpact.com call: 1-877-234-8138

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